We all know that days can be frantic when you’re a business owner, so I’m always on the look out for ways to improve my time management and processes.
In this blog, I’m going to share one of the ways I make the most of my time, and I’ll admit I was a late convert to this particular method. I’m not sure if it was the old fashioned idea I had about it or if I just hadn’t considered it properly but now, I wish I’d used it sooner.
Yes, it’s dictation I’m a fan of. But why has it helped me so much?
Well firstly it made me look at all those little pockets of time that I wasn’t using. The ten minutes waiting for the kids to come out of school, the five minutes at my desk waiting for a call back, and all those dog walks too.
Now this time is used to dictate all sorts – from emails to proposals, work schedules to blog posts.
And for my personal VA Laura, hearing my dictation has had the added benefit of her really getting to know my ‘voice’. Laura tells me that through her hearing me describe a task and talk through my thought process and solutions she’s managed to get a much better sense of what makes me tick, how I might respond to things and what drives me. This is great for when she’s sending emails on my behalf.
And it’s not just emails it’s great for. I now send one daily dictation to Laura covering everything I need to get done for work and personally. Whether it’s booking my kids’ dentist appointments, researching holiday cottages, dictating a reply for LinkedIn, setting up a new email rule, unsubscribing from an unwanted newsletter, I know it’s all captured and on Laura’s radar.
I can relax and forget about it.
And I love the fact that I can dictate at 5am, 1am, or whatever time I choose – and add to it throughout the day if necessary.
If you read my last blog about the top ten things you could delegate to a VA, maybe it’s time to switch it up and start dictating to overcome your delegation block. It’s much more intuitive to dictate as you go than try and remember everything you wanted to say and wait until you’re back at your desk.
It’s only recently that I’ve realised that I’m not alone in preferring to speak rather than type – I’ve always been a phone person rather than an email person. So, if you’re also someone who’d rather pick up the phone, delegating by email may not be a natural fit for you either and could even be holding you back.
I can honestly say the benefits of dictation have amazed me – from the obvious time efficiencies right through to the money savings. No more getting distracted by long phone conversations or having to revisit tasks later if they’ve been put on hold when priorities change. The dictation is still fresh and ready for my team to listen to again.